Saturday, 15 October 2016

How can we label an envelope

Large envelopes need the same basic information as small envelopes, including return and delivery addresses. Putting those addresses in the right locations on the envelope helps ensure fast and correct delivery. The post office has guidelines for large envelopes sent landscape, or with the long sides on the top and bottom, as well as portrait orientation.

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The U.S. Postal Service requires specific address information on all letters and packages. For the **delivery address**, include the recipient's name, the address including suite or apartment number, the city, state and zip code. The **return address** includes your name and full address. The post office delivers some mail without return addresses, but some services such as Priority Mail Express require a return address. The USPS strongly recommends including a return address in all cases, including on large envelopes, in case the mail can't be delivered to the recipient or is damaged during shipping. **Print the addresses clearly in capital letters or type them** so they are easier for the post office to process. Avoid colored inks or cursive handwriting or fonts.

Landscape Orientation

The post office prefers large envelopes to be mailed using landscape orientation. The return address goes in the top left corner, just like it does on smaller envelopes. The delivery address should start at least 1 inch to the right and 1 inch below the return address. Ideally, the delivery address should end about 1 inch from the right edge of the envelope, even if that means scooting it more than 1 inch to the right of the return address. The last line of the delivery address should be 1/2 inch or more from the envelope's bottom edge.

When you mail large envelopes with the short ends on the top and bottom, the post office prefers the delivery address to be near the top of the envelope. **The return address stays in the upper left corner**. Start the delivery address at least 1 inch to the right and 1 inch below the return address. Unlike landscape envelopes where the delivery address can be near the bottom, it should be as close to the top of the envelope as possible in portrait orientation while keeping the 1-inch buffer between the bottom of the return address and top of the delivery address.

Many mailing labels suitable to use on large envelopes have spaces for both the return and delivery addresses. For some premium services, the post office requires you to use an official USPS mailing label with room for both addresses. When using a label instead of writing directly on the envelope, put the return address in the upper left corner of the label and the delivery address in the lower right section. Most labels make this easy by marking the locations with "From" and "To." If it's not marked, put the delivery address at least 1 inch to the right and 1 inch below the return address. Apply the label as straight as possible and put it where you would normally write the delivery address on the envelope.

How should we send S.A.S.E

How to send a Self-Addressed Stamped Envelope

If you’ve never sent a Self-Addressed, Stamped Envelope (SASE) to someone, don’t worry! Here’s how. You’re going to need TWO envelopes, and TWO stamps. (US only–UNLESS you can get adequate US postage to go on Envelope #1. If you are international, inquire with your postal service as to the best way to do this.)

1. Prepare Envelope #1
On the first envelope, print YOUR address on the center of it, as if you were getting ready to mail a letter to yourself. Leave the return address EMPTY.

Place adequate postage (one stamp, currently $0.46) on the envelope. If you want multiple things (multiple bookmarks and bookplates, for example) adding a second stamp will ensure enough postage for the added weight.
 Leave it open. This will be the envelope I used to send your bookplate to you!

2. Fold Envelope #1 in thirds.
See diagram at right! Fold this envelope in thirds, to make it nice and small.

3. Prepare Envelope #2.
On the second envelope, print my address on the center:

Meagan Spooner
PO Box 1903
Weaverville, NC 28787

Print your return address on the upper left hand corner of the envelope.

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Place adequate postage on the upper right hand corner of the envelope. This should be the exact same amount of postage you placed on Envelope #1.

4. Insert Envelope #1 into Envelope #2.
See diagram! Take Envelope #1, which should be the one with YOUR address on it, the one folded into thirds, and insert into Envelope #2. Seal Envelope #2.

Important uses for SASEs are when requesting information about products or services, or when sending manuscripts to literary agents.

SASEs are used when communicating with companies, charities or celebrities (for fan post), in cases where each recipient can afford the cost of a single stamp and envelope, but it would be a burden on the organization to pay for the postage on all the letters it sends out.

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One of the most common uses is when companies are legally required to send something upon request, such as a "winners list" at the end of a sweepstakes; the company will require a SASE to be included with the request to avoid paying postage.

SASEs are also vital in the hobbies of autograph collecting and amateur radio. An enthusiast will send an autograph request to a celebrity or athlete through the mail and include a SASE, which the celebrity or athlete will use to return the autographed item. In the case of amateur radio, operators will send a SASE when requesting another station's QSL card.

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